Parish Secretary
Macleod/Rosanna
There is an opportunity for an experienced Parish Secretary to undertake office administrative functions at the St Martin of Tours Parish Macleod/Rosanna in a permanent part-time role reporting to the Parish Priest. The role of the Parish Secretary will be to build solid relationships and work collaboratively to provide support to the Parish Team, Volunteers and Parish Schools.
The successful applicant must be well motivated to work for the Church and ideally possess a strong commitment to its practices and values. He/she must be able to recognise and respect the pastoral aspect of the Parish and an understanding of liturgy/sacraments would be highly advantageous.
This is a part-time (on-going) role working 19.5 hours per week on Mondays, Wednesdays and Thursdays. The successful applicant will work with the Parish Priest, any assistant Priest, and volunteers. Terms and conditions are governed by the Archdiocese of Melbourne.
Key Responsibilities
- Reception – welcoming all on site visitors and assisting or directing them to where they need to be
- Answering incoming telephone calls and either addressing queries where possible or directing the caller to the appropriate person who can help them
- Monitoring voice mail boxes and email inbox to ensure that queries are responded to in a timely fashion
- Managing Parish calendars – church bookings for funerals, baptisms, weddings, any other events, school & parish groups
- The collating and distribution of relevant Parish documents including digital and hard copy filing
- Arrange supply priests whilst Parish Priest is on annual leave or away from Parish
- Actively supporting the Parish Priest in the day-to-day operation of the Parish. This also includes helping families operate the Audio-Visual system in the Church during weekday funerals.
- Coordinate Baptism Preparation Program
- Preparation of weekly Parish Newsletter
- Manage Parish Website / Parish Social Media
- Preparation of Liturgical Rosters as well as printing & emailing to Parishioners
- Maintaining Contact lists for all the volunteer groups
- Assist with advertising the Stewardship Campaign
- Maintaining and administering PACEM system (including Baptism & Death Registers)
- Provide administrative support pertaining to the liturgical and sacramental life of the Parish
- Provide administrative support pertaining to Parish Groups and Ministries as required including assisting the Safeguarding team with WWCC and Code of Conduct.
- Attend meetings as requested
- Other tasks as directed by the Parish Priest
Key Requirements
- Good written and verbal communication skills with ability to relate to a variety of people.
- Ability to build positive and collaborative relationships with others.
- Confident working knowledge of Microsoft office application (including Word, Excel, Outlook, PowerPoint, Publisher). PACEM and XERO a bonus, but training will be provided.
- Demonstrated commitment to the mission and values of the Catholic Church
- Develop and maintain a sound working relationship with volunteers and coordinate the volunteer groups where necessary ensuring a strong pastoral focus in the parish.
Other Relevant Requirements
- Working with Children Check
- Police Check (new Check required)
- Annual acknowledgement of the expectations and responsibilities outlined in the Safeguarding Children and Young People Code of Conduct.
- Successful completion of the Catholic Archdiocese of Melbourne’s Safeguarding Essentials online training module annually.
- Valid Driver Licence
Additional Information
- Applications are to be sent to recruitment@cam.org.au . Please submit a cover letter along with a current resume.
- Applications close on 16th of April 2025
Please see the attached position description for further information.
The Archdiocese is committed to the safety, wellbeing and dignity of all children and vulnerable adults.