Parish Coordinator, St Paul’s Coburg and St Oliver Plunkett’s Parish

Parish Coordinator - St Paul’s Coburg and St Oliver Plunkett’s Pascoe Vale Parish

Part-Time | 16 hours across 3 days per week | Permanent Role

St Paul’s Coburg and St Oliver’s Pascoe Vale Parish is a strong, welcoming and hospitable community of faith, reaching out to build and strengthen relationships with God and each other.

The mission of the Parish is to continue the mission of Jesus, with the values of peace, forgiveness, justice, love and healing, which Christ lived and modelled and are also the values of our Parish community.

ABOUT THE ROLE

The purpose of the Parish Coordinator is to oversee the effective and accurate management of records and administrative services provided to the Parish.

We are seeking a highly organised, professional, and personable Parish Co-ordinator to be the welcoming face and vital administrative support of our parish. Working closely with the Parish Priest, office team, and dedicated volunteers, the Parish Co-ordinator plays a vital role in supporting the mission and daily operations of the parish. This is more than an administrative position—it is a ministry of service that calls for professionalism, discretion, and a deep respect for the faith and values we uphold.

KEY RESPONSIBILITIES

Office Administration & Reception

• Serve as the first point of contact for all visitors, providing a professional and welcoming presence at the parish.

• Manage incoming calls, emails, and correspondence, directing enquiries appropriately and maintaining clear communication channels.

• Oversee general office operations including supply ordering, mail distribution, equipment maintenance, and coordinating building access and security.

• Administer bookings and usage of parish facilities such as the Hall and Parish Centre.

Clerical & Pastoral Support

• Provide administrative and secretarial assistance to the Parish Priest, including diary management, appointment scheduling, and preparation of parish bulletins and communications.

• Coordinate liturgical rosters for weekend Masses in collaboration with clergy and volunteers.

• Assist in financial tasks such as counting, banking, and record reconciliation in conjunction with the Parish Bookkeeper.

• Ensure adequate stock levels of office and liturgical supplies.

Records & Compliance Management

• Maintain accurate digital and physical records for sacraments including baptisms, marriages, deaths, confirmations, and first communions.

• Manage compliance documentation for staff and volunteers, including Working With Children Checks and safety standards.

• Update parish databases, remembrance book, and copyright/music licensing records.

Community & Stakeholder Liaison

• Work closely with internal parish groups such as the Finance Committee, Pastoral Leadership Team, and Advisory Council to support parish functions and initiatives.

• Liaise with volunteers and produce biannual rosters and contact lists.

• Build and maintain collaborative relationships with external bodies including the Catholic Archdiocese of Melbourne’s HR, Finance, and Safeguarding teams.

Carry out other duties as required to support the mission and daily operations of the parish, as directed by the Parish Priest.

KEY ATTRIBUTES & REQUIREMENTS

• Strong administrative and organisational skills with the ability to multitask effectively.

• Excellent verbal and written communication.

• High level of confidentiality and discretion.

• Proficiency with Microsoft Office Suite and general office technology.

• Ability to work independently and collaboratively within a faith community.

• Experience in a church, school, or not-for-profit environment is desirable.

WHAT WE’RE LOOKING FOR

• A welcoming “Can do” attitude

• A commitment to maintaining accurate and comprehensive records of Parish activities

• Professional personal delivery and appearance

• Ability to see when something needs to be done and proactively address the area of concern

• An enjoyment of continuous improvement – always looking for better ways of doing things

• A strong sense of pride around efficiency and quality (accuracy) of delivery

• The ability to build positive and collaborative relationships with other employees

• Openly seeks feedback on own performance with a willingness for personal development

• A strong focus on ensuring all employees at HTC work in a Healthy Safe environment both physically and psychologically

• A high level of integrity, honesty and confidentiality

• Familiarity with the Software Package, “PACEM”.

ADDITIONAL REQUIREMENTS

• A current Police Check (within the last 3 months).

• A valid Working with Children Check (Victoria).

• A current Driver’s Licence.

OUR COMMITMENT

St Paul’s Coburg and St Oliver’s Pascoe Vale Parish is a child-safe and equal opportunity employer. We are committed to creating a safe environment for all children and vulnerable adults.

HOW TO APPLY

To express your interest, please email your cover letter (telling us a bit about yourself and why you’re drawn to this role) and your resume including 2 references to:

HR.Recruitment@cam.org.au
Attention: Sandra Hill – HR Business Partner for Parishes

Please refer to the position description for further details.

The Archdiocese is committed to the safety, wellbeing, and dignity of all children and vulnerable adults.