Archives Administration Assistant

Archives Administration Assistant

Permanent | Full Time | East Melbourne

Preserve the past. Support the present. Inspire the future.

Contribute your professionalism and attention to detail to a team that is dedicated to preserving the Church’s patrimony and promoting greater access to its rich and extensive archival collections.

About The Catholic Archdiocese of Melbourne

Presided over by the Archbishop, the Catholic Archdiocese of Melbourne is the largest Archdiocese in Australia. It comprises around 1.1 million Catholics with a wide variety of people, cultures and ministries, providing services and support including pastoral, educational, social welfare, financial and administration services.

About the opportunity

The Archives Administration Assistant plays a key support role in the Catholic Archdiocese of Melbourne’s Archives team. Reporting to the Archivist and Museum Manager, the role assists with cataloguing, organising, and retrieving historical, ecclesiastical, and business records. It will also support daily operations, research enquiries, exhibitions, events, and publications.

Key Responsibilities include:

• Assist in the maintenance and administration of the Archdiocesan archival management systems and databases.
• Enter and maintain Series-level records for ecclesiastical, business, and historical documents.
• Support the Archivist in the search and retrieval of records for internal stakeholders and members of the public.
• Assist with management of school groups and visitors to the Museum and Cathedral exhibitions.
• Provide administrative and distribution support for the publication of Footprints and related material.
• Support the setup of archival displays for events, exhibitions, and regular public viewing spaces.

About You

You are an organised and detail-focused individual that brings a professional and collaborative approach to your work. Handling sensitive material with discretion comes naturally to you, and you are committed to upholding the values and mission of the Catholic Church.

What Will Ensure Your Success

• A tertiary qualification in archives, records, information management, or a related field
• Eligibility for full membership of the Australian Society of Archivists (desirable)
• Experience in an archival or museum setting (desirable)
• Strong data entry, metadata, and file management skills
• Proficiency with archival description software and familiarity with managing born-digital records
• Competency in Microsoft Office and general administrative systems
• Clear and professional written communication skills, including drafting correspondence and documenting workflows
• A commitment to integrity, confidentiality, and Catholic Social Teaching

Why Join Us?

• Contribute to meaningful, mission-driven work
• Be part of a supportive and values-based team environment
• Work in a role that combines history, service, and administrative excellence

How to apply

If this opportunity aligns with your skills and experience, we’d love to hear from you. Please submit your application, including a resume and a cover letter outlining your interest in the role and how you meet the key criteria.

Employment is subject to satisfactory background checks which include a National Police Check, Working with Children Check and Reference Checks. To be successful in this role you must hold valid working rights in Australia.

The Archdiocese is committed to the safety, wellbeing, and dignity of all children and vulnerable adults.