Reception and Administration Assistant, Newman College

Reception and Administration Assistant, Newman College. Full time, permanent position.

• Work in a heritage listed building that adjoins Melbourne University.
• Enjoy delicious, chef-prepared lunch daily.
• Onsite free parking and public transport at the doorstep.

As the first point of contact for anyone entering the college, this role is a vital ambassador for our college values and culture. We are looking for someone with a warm and professional demeanor, who creates a positive first impression, with every person feeling acknowledged, respected, and well-directed. This role is pivotal in shaping the overall experience of students, staff, and guests, often setting the tone for all future interactions with the college.

We’re looking for someone with a warm, approachable manner and excellent communication skills—someone who thrives in a busy environment, can multitask with ease, and brings a can-do attitude to everything they do.

About Newman College

Newman College is a co-educational residential College affiliated with the University of Melbourne. Accommodating undergraduate and graduate students from metropolitan and regional Victoria, interstate and overseas (approximately 280). Our aim is to foster the intellectual, ethical and spiritual life of our residing students, to enable them to become effective leaders in the community, mature in faith and committed to justice.

About the opportunity

The Reception and Administrative Assistant is responsible for supporting the daily administrative and operational functions of the College, with a primary focus on student services, event administration, access key administration, record-keeping and general office tasks. This role involves supporting various functions of the College to ensure efficient handling of logistical, organisational, and communication-related activities.

Key Responsibilities of the role

• Reception: Serving as the first point of contact at the reception desk including actioning student requests, welcoming guests and visitors and handling phone inquiries.
• Student Services: Ensuring smooth entry and exit processes for students at the beginning and end of each semester, including liaising with IT staff, keys administration, room inventory, SAFE forms and distributing and collating entry and exit forms.
• Event Administration: Organising and recording lunch and dinner invitations for “High Table” guests and maintaining the college’s electronic calendar.
• Survey Administration: Preparing and collating student surveys via Cognito Forms.
• Mail and Communication Management: Sorting, distributing and redirecting incoming mails and parcels to relevant recipients along with monitoring emails from the College’s general inbox.
• Documentation of Processes: Accurately and effectively documenting administrative processes and procedures.
• General Administration: Ordering office supplies, flowers, catering, and arranging couriers as needed.

Why work for Newman College

Working for Newman is not a job, it’s an experience. Walking the grounds of an architecturally Walter Burley Griffin heritage listed building – it’s a sanctuary in the city fringe.

You should also join us because…

• Enjoy a complimentary cooked lunch every day + lots of salad options.
• Skip the coffee shop and make your own Nespresso brew on tap all day.
• Step into a role with lots of variety and the opportunity to shape, develop and put your stamp on.

How to apply

All applications must include a cover letter and a resume. Any questions can be addressed by sending an email to HR Admin at hradmin@newman.unimelb.edu.au

Employment is subject to satisfactory background checks which include a Working with Children Check and Reference Checks. To be successful in this role you must hold valid working rights in Australia.

Newman College Information

If you would like to find out more about us, please go to https://newman.unimelb.edu.au/