Parish Secretary, The Catholic Parishes of Yarraville and Kingsville

There is an opportunity for an experienced Parish Secretary to undertake office administrative functions at the twined Parishes of Kingsville and Yarraville in a permanent part-time role reporting to the Parish Priest. The role of the Parish Secretary will be to build solid relationships and work collaboratively to provide support to the Parish Team, Volunteers and Parish Schools.

The successful applicant must be well motivated to work for the Church and ideally possess a strong commitment to its practices and values. He/she must be able to recognise and respect the pastoral aspect of the Parish and an understanding of liturgy/sacraments would be highly advantageous.

This is a part-time (on-going) role working 18 hours per week on Tuesdays, Wednesdays and Fridays (flexible). The successful applicant will work with the Parish Priest, any assistant Priest, and volunteers. Terms and conditions are governed by the Archdiocese of Melbourne.

Key Responsibilities

• Reception – welcoming all on site visitors and assisting or directing them to where they need to be
• Answering incoming telephone calls and either addressing queries where possible or directing the caller to the appropriate person who can help them
• Monitoring voice mail boxes and email inbox to ensure that queries are responded to in a timely fashion
• Ensuring all office equipment is in good working order and if necessary, coordinating services and repairs
• Ordering of church supplies, accepting delivery and maintaining records of goods and services (provisions such as tea/coffee/stationery)
• Managing Parish calendars
• The collating and distribution of relevant Parish documents including digital and hard copy filing
• Maintaining and administering PACEM system
• Arrange supply priests whilst Parish Priest is on annual leave or away from Parish
• Coordinate Sacrament Bookings
• Assist in the preparation of weekly Parish Newsletter (the majority of this is currently done by a volunteer)
• Manage Parish Website
• Paying and remitting bills as required. The accounting and processing of these will be done by the accountant
• Maintaining and administering the Parish Thanksgiving/Stewardship Program
• Any other financial/payroll related task as directed by the Parish Priest/Parish Accountant
• Provide administrative support pertaining to the liturgical and sacramental life of the Parish
• Provide administrative support pertaining to Parish Groups and Ministries as required including assisting the Safeguarding team with WWWC and Code of Conduct.
• Attend meetings as requested
• Other tasks as directed by the Parish Priest

Key Requirements

• Good written and verbal communication skills with ability to relate to a variety of people.

• Ability to build positive and collaborative relationships with others.
• Confident working knowledge of Microsoft office application (including Word, Excel, Outlook, PowerPoint, Publisher). PACEM and XERO a bonus, but training will be provided.
• Demonstrated commitment to the mission and values of the Catholic Church
• Develop and maintain a sound working relationship with volunteers and coordinate the volunteer groups where necessary ensuring a strong pastoral focus in the parish.

Other Relevant Requirements

• Working with Children Check
• Police Check (new Check required)
• Annual acknowledgement of the expectations and responsibilities outlined in the Safeguarding Children and Young People Code of Conduct.
• Successful completion of the Catholic Archdiocese of Melbourne’s Safeguarding Essentials online training module annually.
• Valid Driver Licence

Additional Information

• Applications are to be sent to Fr Werner Utri at werner.utri@cam.org.au. Please submit a cover letter along with a current resume.
• Applications close on 11th March 2025

Please see the attached position description for further information.

The Archdiocese is committed to the safety, wellbeing and dignity of all children and vulnerable adults.