Parish Secretary, St. Joseph Parish
Newport
The Parish of St. Joseph is a vibrant Catholic faith community in Melbourne’s Inner West, comprising Sacred Heart, Newport and St. Margaret Mary’s, Spotswood. Our vision is to be a dynamic and growing faith community that welcomes everyone to the living presence of Jesus Christ.
We are currently looking for the right person to join us on our mission as we seek to fill a Parish Secretary position.
Position Details
The role is based at the Parish Office, Newcastle St., Newport. The position is part-time, 20 hours per week (Tues-Fri). Working hours are negotiable. The successful applicant will collaborate with the Parish priest and volunteers to serve the community of St. Joseph’s Parish. Terms and conditions are governed by the Archdiocese of Melbourne.
Key Responsibilities
- Parish reception responsibilities and administration support to the Parish Priest, including welcoming visitors, answering phone, preparation of correspondence, maintenance and filing of records, ordering supplies
- Manage the Parish calendar, assisting with bookings for weddings, funerals, baptisms, Mass intentions and other appointments required by the Parish Priest.
- Assist with preparation for weekly Masses (e.g. bulletin, Powerpoint) and actively support the Parish priest in the day-to-day operation of the Parish, ensuring a strong pastoral focus in line with the Parish mission.
- Liaison with the Parish Pastoral Council (PPC), offering assistance in the implementation of its various initiatives.
- Parish Safeguarding Officer – in collaboration with the Parish Safeguarding Committee, maintaining accurate and orderly digital files and archives as appropriate for child safety records and statistics as required by CAM.
- Understand and assist in the process for reporting allegations or concerns of possible abuse.
- Support for volunteers – prepare rosters and, in collaboration with the PPC, provide assistance to Parishioner
Teams in animating, supporting and coordinating the gifts and talents of parishioners for the good of the Parish. - Understand and assist in process for reporting of Risk Management and Occupational Health and Safety.
Personal Attributes
- A welcoming face, offering hospitality and service to all who engage with our Parish
- A passion and respect for the vision and mission of the Parish of St. Joseph
- Motivation to work for the Church and possess a strong commitment to its practices and values
- A high level of integrity, honesty and confidentiality
- Ability to relate to a variety of people and develop sound working relationships, work with a spirit of generosity
- Excellent oral and written communication skills
- Ability to maintain accurate records with attention to detail
- Excellent time-management skills, able to show initiative and capacity to work with a minimum of supervision
- Motivated about innovation and continuous improvement
Key Requirements
- Experience providing a range of secretarial and office management services
- Computer literacy with a working knowledge of Microsoft Office
- Familiarity with the Archdiocese Software “PACEM” would be an advantage, however training can be provided
Other Relevant Requirements
- Working with Children Check
- Police Check (new Check required)
- Valid Driver Licence
Additional Information
- Applications are to be sent to recruitment@cam.org.au by the 25th of October 2024. Please submit a cover letter along with a current resume, including
contact details for two employment referees. - For further information, including a full position description if required, contact Suzette Diaz, HR Partner on (03) 9926 5615. We look forward to hearing from you and wish you all the best.
The Archdiocese is committed to the safety, wellbeing and dignity of all children and vulnerable adults.