Parish Administration Coordinator, Sacred Heart & Emmaus Parish
St Albans
There is an opportunity for a Parish Administration Coordinator to undertake office administrative functions at Sacred Heart & Emmaus Parish, St Albans - Sydenham, in a part-time role reporting to the Parish Priest. The role of the Administrative Coordinator will be to proactively manage the office and provide administrative support to the Parish Priest. The role is required to work 24 hours per week from Monday to Friday (with some flexibility with the work hours). The successful applicant will work with the Parish Priest and volunteers.
This is a fixed-term position for 12 months and is based at the Parish Office in St Albans.
Terms and conditions are governed by the Archdiocese of Melbourne.
Key Requirements
- Good writing and communication skills
- Demonstrate a high standard of work quality and great attention to detail
- Highly organised and possess great time management skills
- Team orientation, including ability to work harmoniously with staff, volunteers and autonomously
- Strong PC skills, in particular Microsoft Office application
- Initiative and a capacity to work with minimum supervision
- Maintain records in a confidentiality, tidy and readily accessible manner
- Maintain a high level of integrity, confidentiality, and discretion
- Experience in providing a range of administrative and office management services
- Ability to work to timeframes with attention to detail and priorities while handling regular interruptions
- Commitment to the mission and values of the Catholic Church
Key Responsibilities
- Assist the Parish Priest in managing his workflow to ensure he is able to fulfil all commitments
- Build solid relationships and work collaboratively to provide support to the Parish Team and parish volunteers
- Attend to all relevant correspondence and communications in a timely and effective manner, including smooth flow of communication to and from the Office
- Maintain an efficient and effective record keeping system, where appropriate, in digital format to ensure easy access to reports and documents, including maintaining Parish database (PACEM) and Registers (Baptism, Marriage, Deaths, etc.)
- Provide a courteous and efficient reception function for the Office, including management of office supplies, goods, and services
- Assist with the Parish Thanksgiving
- Assist the Parish Priest and Parish Team with various administrative duties
- Maintaining the Parish Website
- Provide high level confidential administrative support including the management of the Parish diary and Office calendar
Other Relevant Requirements
- Working with Children Check
- Police Check (new Check required)
- Annual acknowledgement of the expectations and responsibilities outlined in the Safeguarding Children and Young People Code of Conduct.
- Successful completion of the Catholic Archdiocese of Melbourne’s Safeguarding Essentials online training module annually.
Additional Information
- Applications are to be sent to recruitment@cam.org,au. Please submit a cover letter along with a current resume. For further information, email recruitment@cam.org,au
- Applications close 6 December 2024
The Archdiocese is committed to the safety, wellbeing and dignity of all children and vulnerable adults. It is a requirement across our organisation that all clergy, employees and vuntuneers have a valid working with children check.