Executive Support Officer – Proclaim

East Melbourne

  • Align your Catholic faith with your work
  • Supportive and nurturing workplace
  • Full Time position, working one day a week from home

About CAM

The Archdiocese of Melbourne through its ministries and agencies is at the service of the people of God, planting the Gospel of Jesus Christ into their communities and lives daily. Presided over by the Archbishop of Melbourne, the Archdiocese comprises around 1.1 million Catholics, and is the largest Archdiocese in Australia with a wide variety of people, cultures and ministries, providing services and support including pastoral, educational, social welfare and administrative support. Under the guidance of four key priorities outlined by the Archbishop, the works and activities of the Archdiocese are oriented towards a missionary focus to address the ongoing needs of: Local Communities; Families; Youth and Young Adults; and the Poor and the Broken.

This is achieved through a pro-active engagement in the sharing of Mission; a reaching out in Gospel boldness; operating in an agile and responsive mindset; identifying and embracing what is fruit bearing in our works; understanding the outward focus and call of being missionary disciples; and being mindful of good stewarding in terms of time, talent and gifts.

About the Opportunity

The Proclaim team is at the service of parish communities within the Archdiocese, offering strategies, resources and support for the pastoral needs of parishes and local faith communities; and focusing on the proclamation of the Gospel, faith formation and Christian living delivered with missionary energy.

The team is divided into three domain areas that direct our efforts:

Animation – focused on parish renewal with a team of animation consultants who work directly in support of clergy and parish leadership teams.

Discipleship – supporting youth and young adults, campus ministry, family accompaniment and a vocations culture.

Formation – providing publications (including the To Know, Worship & Love texts) and resources for adult faith formation, liturgy, prayer and initiation.

Some of the key priorities of this role include;

  • providing proactive office support to the Director, Proclaim: Office for Mission Renewal and the Deputies
  • performing delegated project tasks and administrative duties including communications, correspondence, diary management, meeting and travel arrangements.
  • management and administrative support of the Director’s responsibilities and engagement with partners in the field of mission including Catholic clergy, parishes and agencies, ministries, and networks of the Church.
  • providing administrative support for events, workshops and seminars.

About you

  • You are confident in your ability to work autonomously and proactively, by identifying and anticipating priorities and acting on these in support of the Director and Leadership team
  • You have a high level of integrity, honesty, and confidentiality, with an awareness and appreciation of Catholic Social Teaching.
  • You have sound time-management skills and ability to prioritise.
  • You have excellent interpersonal, verbal and written communication skills.

Desired skill and experience

  • Relevant experience as an executive assistant/office administrator supporting at senior executive level.
  • Experience in dealing with confidential information and ability to maintain professional standards of behaviour in difficult and sensitive circumstances.
  • Advanced Microsoft Office (O365) skills
  • Experience working in the ‘Not for Profit’ sector desirable but not essential

Why work for CAM

As an employee of CAM, you are joining an organisation that’s’ primary purpose is at service of the people of God. Your role will be interesting, challenging and highly rewarding – every day will be different. You have the opportunity to become a part of our energetic and supportive team.

We welcome enquiries – for further information about this role please contact Teresa Rhynehart (Director, Proclaim) on 0402 148 300 for a confidential discussion.

How to Apply

Please click apply. As part of the application process, you will need to provide a copy of your current resume and a cover letter addressing the requirements of the role.

Please note: To be successful in this role you must hold valid working rights in Australia.

Employment with CAM is subject to satisfactory pre-employment screening requirements which include the following:

  • A valid National Police Records Check
  • A valid Working with Children Check.

Applications for this role close Friday 15 March 2024

The Catholic Archdiocese of Melbourne is committed to the safety, wellbeing and dignity of all children and vulnerable adults. It is a requirement across our organisation that all clergy, employees and volunteers have a valid working with children check.

Application closing date: 15 March, 2024 Contact person Bernadette Lamaro Apply Now