Executive Assistant to the Chancellor

Executive Assistant

• Permanent, full-time role with a faith-based Organisation
• CBD offices located within 100 metres of Parliament station
• Generous long-service leave entitlement and employee benefits

Utilise your high-level professionalism, administrative and interpersonal skills to provide executive level support, in the performance of operational and project-based activities.

About The Catholic Archdiocese of Melbourne

Presided over by the Archbishop, the Catholic Archdiocese of Melbourne is the largest Archdiocese in Australia. It comprises around 1.1 million Catholics with a wide variety of people, cultures and ministries, providing services and support including pastoral, educational, social welfare, financial and administration services.

About the opportunity

Reporting to the Chancellor of the Archdiocese, this newly created role will provide high- level administrative and executive support across both operational and project-based activities.

The position is permanent, full-time, and offers the opportunity for you to make an immediate difference. Your high-level professionalism and administrative expertise will be highly valued in a supportive and collaborative work environment.

Key Responsibilities of the role

• Provide high level confidential administrative and executive support to the Chancellor including managing meeting arrangements, travel, and diary considerations;
• Ensure that day-to-day activities are undertaken as required, longer-term projects are progressed, irregular and one-off tasks are coordinated, and deadlines are monitored;
• Deliver timely, accurate, and high-quality correspondence, communications, reports, nominations and submissions;
• Lead specific projects as identified by the Chancellor;
• Coordinate and manage meeting and events including planning, invitations, catering, venue, and accommodation;
• Draft Minutes and associated documentation for review and follow up action items to ensure completion.

About you

You are a dedicated professional, who others love to engage with. You enjoy making a difference by taking initiative, improving processes, enabling others and paying attention to the small things. You are able to craft professional, high-quality correspondence, communications and reports and are recognised as someone who gets things done.

What will ensure your success:

• Outstanding written and verbal communication skills.
• A basic understanding of Catholic teaching on the nature of the Church, Sacraments, the Sacred Liturgy and Liturgical Year.
• A basic appreciation of Canon Law in relation to the role of the Diocesan Bishops and functioning of a Diocese is beneficial.
• A strong personal commitment to the teachings, faith, ethos, values and mission of the Catholic Church.
• Excellent interpersonal skills, including a high ability to build rapport, work collaboratively and demonstrate emotional intelligence.
• Demonstrated experience within a similar, high-level administrative position with a sound knowledge of administrative systems, processes and procedures.
• Demonstrated ability to maintain high levels of confidentiality while exercising judgement, sensitivity and discretion.
• Highly developed word processing skills and a high degree of proficiency within the MS Office suite, in particular Word, Excel, Outlook and PowerPoint.
• A heart to serve and willingness to be accountable for performance.
• Attention to detail and a well-ordered approach to work.
• Well-developed problem-solving skills, high-level initiative and follow-through.
• Current unrestricted drivers’ licence.

Why work for The Catholic Archdiocese of Melbourne

• We live our values – Wisdom, Integrity, Honesty, Compassion, Sustainability, Forgiveness, Generosity and Courage
• You will have the opportunity to become a part of our dedicated and supportive team of people
• We offer generous leave entitlements and provide an employee assistance program to support your personal health and wellbeing

How to apply

If you feel your skills and experience align with the above criteria, we would love to hear from you. Please submit your application, including resume and cover letter. Please note: We will be reviewing applications on a rolling basis, if you believe this role might be for you, please apply as soon as possible.

Employment is subject to satisfactory background checks which include a National Police Check, Working with Children Check and Reference Checks. To be successful in this role you must hold valid working rights in Australia.

The Archdiocese is committed to the safety, wellbeing, and dignity of all children and vulnerable adults.