Executive Assistant to Executive Director

East Melbourne

Are you a proactive and detail-oriented professional looking to take your career to the next level? The Catholic Archdiocese of Melbourne (CAM) is seeking a dedicated and highly skilled Executive Assistant to join our team. This unique opportunity will provide the full breadth of high-level, complex, and confidential administrative support to the Executive Director of Stewardship.

About the Role:

The Executive Assistant (EA) will play a critical role in the smooth and efficient operation of the Executive Director of Stewardship’s Office (the Stewardship Office is effectively the business operation area of CAM). Responsibilities will include calendar management, correspondence management, event co-ordination and general project management. The EA will act as a key liaison between the Executive Director and internal/external stakeholders, demonstrating professionalism and diplomacy in all interactions.

Key Responsibilities:

  • Calendar Management: Efficiently manage the Executive Director's calendar, including scheduling appointments, meetings, forums and conference calls, and ensuring timely reminders and updates.
  • Correspondence Management: Screen and prioritise incoming emails and correspondence for the Executive Director, drafting responses as appropriate and managing follow-up actions.
  • Document Preparation: Work with stakeholders to prepare, review, and distribute correspondence, reports, documents, agendas and presentations ensuring accuracy, clarity, and adherence to organisational standards.
  • Stakeholder Management: Serve as key liaison between the Executive Director and internal and external stakeholders including Executive Leaders, Archdiocesan Boards and Committees, Senior Management, Clergy and Employees.
  • Administrative Support: Provide general administrative support to the Executive Director's Office, including meeting support, managing expenses, processing invoices, and coordinating office supplies and equipment maintenance.

About you:

  • Proven experience as an Executive Assistant at C-suite level.
  • Strong analytical and problem-solving skills with a proactive approach to overcoming obstacles.
  • Collaborative mindset, contributing effectively to a positive and inclusive team environment.
  • Professional demeanor, maintaining composure and focus in high-pressure situations.
  • Strong work ethic, dedicated to providing high-quality administrative support.
  • High integrity, honesty, and confidentiality, with an awareness and appreciation for Catholic Social Teaching.
  • Degree qualified in business or related field, or equivalent work experience.

What We Offer:

  • Career Growth: This role provides exceptional opportunity for professional growth within a renowned organisation. You will collaborate with senior leadership, gaining valuable insights and experience to support your professional growth.
  • Professional Environment: Join a dedicated team of professionals committed to fostering an agile and inspiring work environment. Your contributions will be valued and recognised through our CAM People Promise.
  • Meaningful Work: Be part of a mission-driven not for profit organisation with a purpose to makes a difference in the community. Your work will support the goals and vision of CAM, contributing to the greater good.

To Apply

If you believe like your skills and experience align with this position, we would love to hear from you. To submit an application, please click apply and provide a copy of your current resume and cover letter.

Please note: We will be reviewing applications on a rolling basis, if you believe this role might be for you, please apply as soon as possible.

To be successful in this role you must hold valid working rights in Australia.

The Catholic Archdiocese of Melbourne is committed to the safety, wellbeing and dignity of all children and vulnerable adults. It is a requirement across our organisation that all clergy, employees and volunteers have a valid working with children check.


Application closing date: 31 July, 2024 Contact person Sinead Elebert Apply Now