Executive Assistant – Clergy Life and Ministry
East Melbourne
- Full-time, permanent position
- Flexible (Hybrid) working arrangement (office and WFH)
- Work collaboratively to promote a culture of health, wellbeing and ongoing formation
Manage the provision of support to portfolio coordinators, including the development and delivery of structures that will assist those who lead health, wellbeing, and formation programs for the clergy of Melbourne.
About CAM
Presided over by the Archbishop, the Catholic Archdiocese of Melbourne (CAM) is the largest Archdiocese in Australia. It comprises around 1.1 million Catholics with a wide variety of people, cultures and ministries, providing services and support including pastoral, educational, social welfare, financial and administration services.
About the opportunity
The Executive Assistant will provide high-level administrative support, including the opportunity to take ownership of the development and delivery of structures to enhance program delivery.
This is a full-time, permanent position that offers a hybrid model of work, a dedicated team to collaborate with and the opportunity to make a difference every day.
Key Responsibilities of the role
- Provide high-level executive assistance to Clergy Life and Ministry Portfolio Coordinators
- Take a proactive approach by developing systems and structures to improve efficiency and facilitate timely planning and coordination of Clergy Life and Ministry projects
- Assist in the design, implementation and maintenance of a policy and procedures framework to enhance the operations and effectiveness of the Clergy Life and Ministry Office, its activities and outreach.
- Oversee the development and monitoring of the calendar of activities, including scheduling of stakeholder and committee meetings to support planning processes.
- Provide leadership to the Clergy Life and Ministry Administration Assistant
About you
You have an awareness of, and appreciation for, the identity and mission of the Catholic Church in Melbourne and of Catholic social teaching. You are experienced in high level administration and possess a sound knowledge of administrative systems, processes, and procedures.
What will ensure your success:
- Your strong interpersonal skills demonstrate your ability to effectively build relationships with a large variety of stakeholders.
- You have a high level of integrity and honesty and a heart to serve.
- You love all things administration and have a sound knowledge of administrative systems, processes and procedures.
- Others know that you have strong time-management skills and the ability to prioritise.
- You notice the little things with your high attention to detail.
- You have a strong ability to maintain high levels of confidentiality while exercising judgement, sensitivity and discretion.
- You are well experienced in policy development and have excellent writing skills.
- These skills are demonstrated via a high degree of proficiency within the MS Office suite, in particular Word, Excel, Outlook and PowerPoint.
Why work for CAM
- We live our values – Wisdom, Integrity, Honesty, Compassion, Sustainability, Forgiveness, Generosity and Courage.
- We are located on the edge of the CBD in leafy East Melbourne and within a 5-minute walk of Parliament station.
- You will have the opportunity to become a part of our dedicated and supportive team of people.
- We have a “flexibility first” approach and provide generous leave policies.
- You will have access to our Employee Assistance Program to support your personal health and wellbeing.
- We provide a staff discount program that is accessible to you from Day 1.
How to apply
If you feel your skills and experience align with the above criteria, we would love to hear from you. Please submit your application, including resume and cover letter.
Employment is subject to satisfactory background checks which include a National Police Check, Working with Children Check and Reference Checks. To be successful in this role you must hold valid working rights in Australia.
The Catholic Archdiocese of Melbourne is committed to the safety, wellbeing and dignity of all children and vulnerable adults. It is a requirement across our organisation that all clergy, employees and volunteers have a valid working with children check.