Archdiocesan Personal Assistant

• Permanent, part-time role (0.40 FTE) with a faith-based Organisation
• Make a difference with true servant heartedness and a collaborative approach
• Generous long-service leave entitlement and employee benefits

Utilise your high-level professionalism, administrative and interpersonal skills to provide executive level support, in the performance of operational and project-based activities.

About the Catholic Archdiocese of Melbourne

Presided over by the Archbishop, the Catholic Archdiocese of Melbourne is the largest Archdiocese in Australia. It comprises around 1.1 million Catholics with a wide variety of people, cultures and ministries, providing services and support including pastoral, educational, social welfare, financial and administration services.

About the opportunity

Reporting to the Auxiliary Bishop for Melbourne’s Eastern Region and coordinating with the Auxiliary Bishops support team, this newly created role will provide high level administrative support across operational and cyclical activities.

Located in Box Hill North, the position is permanent, part-time (0.40 FTE), and offers the opportunity for you to make an immediate difference. Your high-level professionalism and administrative expertise will be highly valued in a supportive and collaborative work environment.

Key Responsibilities of the role

• Provide high level confidential administrative support to the Auxiliary Bishop, including management of their appointment diary, travel arrangements and episcopal portfolio;
• Triage incoming correspondence and enquiries to the Bishop and progress each matter to an appropriate point and in a timely manner as required;
• Liaise with the Office of the Archbishop, Parishes and Parish Priests regarding scheduling and itineraries for episcopal visitations and sacramental celebrations;
• Deliver timely, professional, and high-quality correspondence and communications.
• Co-ordinate the collation and distribution of papers and briefings for meetings, conferences, and relevant Commissions;
• Coordinate and manage meeting and events including planning, invitations, catering, venue, and accommodation;
• Draft Minutes and associated documentation for review and follow up action items to ensure completion.

About you

You are a dedicated professional with a heart to serve. You enjoy making a difference by taking initiative, enabling others, and paying attention to the small things. You are able to craft professional, high-quality correspondence and communications and are recognised as someone who gets things done.

What will ensure your success:

• Demonstrated experience within a similar high-level administrative position with a sound knowledge of administrative and secretarial systems, processes and procedures;
• A basic understanding of Catholic teaching on the nature of the Church, Sacraments, the Sacred Liturgy and Liturgical Year. As well as a basic appreciation of Canon Law in relation to the role of the Diocesan Bishop and functioning of a Diocese.
• A strong personal commitment to the teachings, faith, ethos, values and mission of the Catholic Church.
• Excellent interpersonal skills, including a high ability to build rapport, work collaboratively and demonstrate emotional intelligence.
• Demonstrated ability to maintain high levels of confidentiality while exercising judgement, sensitivity and discretion.
• Highly developed word processing skills and a high degree of proficiency within the MS Office suite, in particular Word, Excel, Outlook and PowerPoint.
• Outstanding organisation and time management with a willingness to be accountable for performance.
• Attention to detail and a well-ordered approach to work with high-level initiative and follow-through.
• Current unrestricted drivers’ licence.

Why work for the Catholic Archdiocese of Melbourne?

• This is a true opportunity to align your personal commitment to your faith with your work and contribute to the mission of the Catholic Church in Melbourne
• You will have the opportunity to become a part of our dedicated and supportive team of people
• We offer generous leave entitlements and provide an employee assistance program to support your personal health and wellbeing

How to apply

If you feel your skills and experience align with the above criteria, we would love to hear from you. Please submit your application, including resume and cover letter.

Before applying, please note: Location - this role will be temporarily based in East Melbourne before moving permanently to Box Hill North.

Employment is subject to satisfactory background checks which include a National Police Check, Working with Children Check and Reference Checks. To be successful in this role you must hold valid working rights in Australia