Personal Assistant - Supporting the Parishes of Lilydale & Healesville

The Parishes of Lilydale & Healesville incorporates the communities of Lilydale, Healesville, Yarra Glen and Marysville. It is a welcoming community, passionate about pastoral care and service.

The successful applicant must be well motivated to work for the Church and ideally possess a strong commitment to its practices and values. He/she must be able to recognise and respect the pastoral aspect of the Parish and this position, and an understanding of liturgy/sacraments would be highly advantageous.

This permanent part-time position is based at the Parish Office in Lilydale The role is required to work 16-18 hours per week between Tuesday and Friday. This role offers flexibility with hours. The successful applicant will work with the Parish Priest and volunteers. Terms and conditions are governed by the Archdiocese of Melbourne.

Key Requirements

• Strong PC skills, in particular Microsoft Office suite of products
• Be familiar with the Archdiocese operating system, Parish on Line (PACS) would be an advantage, however, training can be provided.
• Initiative and a capacity to work with a minimum of supervision
• Maintain records in a tidy and readily accessible manner
• Maintain confidentiality and security of all records
• Experience in providing a range of secretarial and office management services
• Ability to work to timeframes with attention to detail and priorities
• Good communication skills with ability to relate to a variety of people

Some Key Responsibilities

• Provide high level confidential administrative and secretarial support including the management of the Parish Priest appointment diary and Office calendar as required.
• Attend to all relevant correspondence and communications in a timely and effective manner and to ensure a smooth flow of communication to and from the Office.
• Establish and maintain an efficient and effective record keeping system for the Office and maintain appropriate records in digital format to ensure easy access to reports and documents, including maintaining Parish database and Registers (Baptism, Deaths, Weddings etc) - PACS
• Maintain a high level of confidentiality and discretion.
• Provide a courteous and efficient reception function for the Office, including management of office supplies, goods, and services

Other Relevant Requirements

• Vaccinations
• Working with Children Check
• Police Check (new Check required)
• Valid Driver License