Parish Secretary - St Mary's Parish, Castlemaine

St Mary's Parish, Castlemaine

St Mary’s Parish is a vibrant and spiritual Parish encompassing the Central Victorian region of Castlemaine, Maldon, Newstead and Sandon.

The successful applicant must be well motivated to work for the Church and ideally possess a strong commitment to its practices and values. He/she must be able to recognise and respect the pastoral aspect of the Parish and this position, and an understanding of liturgy/sacraments would be highly advantageous.


The role is based at the Parish Office located at St Mary’s Parish, Castlemaine. This role is required to work 10 hours per week. The successful applicant will work with the Parish Priest, Accounts Officer, and volunteers. Terms and conditions are governed by the Archdiocese of Melbourne.

Key Requirements

  • Strong PC skills, in particular Microsoft Office suite of products
  • Be familiar with the Archdiocese operating system, Parish on Line (PACS) would be an advantage, however, training can be provided.
  • The ability to work independently
  • Maintain records in a tidy and readily accessible manner
  • Maintain confidentiality and security of all records
  • Experience in providing a range of secretarial and office management services
  • Ability to work to timeframes with attention to detail and priorities
  • Good communication skills with ability to relate to a variety of people

Key Responsibilities

A detailed role description is available from the Parish Office. The responsibilities will include:

  • Provide secretarial and office support services to the Parish Priest and the Parish community.
  • Work with the Parish Accounts Officer in the maintenance of the Stewardship Program and other programs.
  • Maintain all Parish Registries for Baptism, Marriage and deaths and respond to enquiries on these matters and refer families to the appropriate Parish team member.
  • Coordinate Baptism preparation process and liaise with and support Baptism preparation team
  • Prepare the weekly bulletin for distribution each weekend. (which includes Liturgical responses and rosters).
  • Managing Parish activity – Hall bookings
  • Assist with the parish website updates.
  • Working with the Accounts Officer, support child safety requirements and maintain records including Working with Children Checks and Police Checks.
  • Maintain orderly files and archives as appropriate
  • Attain a general understanding of duties of other staff members or volunteers to support him/her during annual leave or sickness.
  • Assist with the training of new employees and volunteers in the office.

Other Relevant Requirements

  • Working with Children Check
  • Police Check (new Check required)

Additional Information

  1. Applications are to be sent to by 19th August. Please submit a cover letter along with a current resume.
  2. For further information, contact Suzette Diaz, HR Partner on (03) 9926 5615.
  3. It may be beneficial to submit references or referees to support your application.

We look forward to hearing from you and wish you all the best.

The Archdiocese is committed to the safety, wellbeing and dignity of all children and vulnerable adults.

Application closing date: 19 August, 2022 Contact person Mia Hudson Apply Now