Parish Secretary, St Mark's Catholic Parish


There is an opportunity for an experienced Parish Secretary to undertake office administrative functions at St Marks Parish in a part time role reporting to the Parish Priest. The role of the Parish Secretary will be to build solid relationships and work collaboratively to provide support to the Parish Team and parish volunteers.

The successful applicant must be well motivated to work for the Church and ideally possess a strong commitment to its practices and values. He/she must be able to recognise and respect the pastoral aspect of the Parish and an understanding of liturgy/sacraments would be highly advantageous.

This permanent part-time position is based at the Parish Office in Fawkner. The role is 15 hours per week (Tuesdays, Wednesdays & Fridays), with some flexibility with regard to hours/days required to work. Terms and conditions are governed by the Archdiocese of Melbourne.

Key Requirements

  • Strong PC skills, in particular Microsoft Office suite of products
  • Familiarity with the Archdiocese IT platform, POL and PACS would be an advantage, however, training can be provided.
  • Well-developed bookkeeping skills (PACS & Xero)
  • Initiative and a capacity to work with a minimum of supervision
  • Maintain records in a tidy and readily accessible manner
  • Maintain confidentiality and security of all records
  • Experience in providing a range of secretarial and office management services
  • Ability to work to timeframes with attention to detail and priorities while handling regular interruptions
  • Good communication skills with ability to relate to a variety of people
  • Team orientation, including ability to work harmoniously with staff and volunteers

Key Responsibilities

  • Provide secretarial and office support services to the Parish Priest, including supervising the Parish diary, answering the phone line and staffing reception.
  • Maintain all Parish Registries for Baptism, Marriage and deaths and respond to enquiries on these matters.
  • Prepare the weekly parish update (online) for distribution each weekend.
  • Receive and process enquires for bookings of sacraments and memorial plaques.
  • Receive and process enquired for property bookings, invoicing, processing paperwork and payments.
  • Assist with the parish website updates.
  • Maintain orderly files and archives as appropriate.
  • Alongside the Parish Priest and Child Safety Team, be involved in the administrative aspects of Safeguarding policy and procedure which includes (but not limited to) maintaining the WWCC register and Police Checks.
  • Assist with the training of volunteers in the office and coordination of weekly Mass/Church volunteers and rosters

Additional Information

Applications are to be sent to by 27 May 2022. Please submit a cover letter along with a current resume. For further information, contact Suzette Diaz, HR Partner on (03) 9926 5615.

The Catholic Archdiocese of Melbourne is committed to the safety, wellbeing and dignity of all children and vulnerable adults. It is a requirement across our organisation that all clergy, employees and volunteers have a valid working with children check.

Application closing date: 11 March, 2022 Contact person Suzette Diaz Apply Now