Parish Secretary – St Anne’s Parish & St Bede’s Parish

Balwyn North & Kew East

There is an opportunity for an experienced Parish Secretary to undertake office administrative functions at the combined parishes of St Anne’s, Kew East & St Bede’s, Balwyn North in a part time role reporting to the Parish Priest. The role of the Parish Secretary will be to build solid relationships and work collaboratively to provide support to the Parish Team, Volunteers and Parish School

The successful applicant must be well motivated to work for the Church and ideally possess a strong commitment to its practices and values. He/she must be able to recognise and respect the pastoral aspect of the Parish and an understanding of liturgy/sacraments would be highly advantageous.

This permanent part-time position is based at Parish Office, Balwyn North. The role is required to work 12 hours per week (Days can be flexible), with a possibility of extra hours in the future. Terms and conditions are governed by the Archdiocese of Melbourne.

Key Requirements

  • Strong PC skills, in particular Microsoft Office suite of products
  • Familiarity with the Archdiocese IT platform, Parish on Line (PACS) would be an advantage, however, training can be provided.
  • Initiative and a capacity to work with a minimum of supervision
  • Maintain records in a tidy and readily accessible manner
  • Maintain confidentiality and security of all records
  • Experience in providing a range of secretarial and office management services
  • Ability to work to timeframes with attention to detail and priorities while handling regular interruptions
  • Good communication skills with ability to relate to a variety of people
  • Team orientation, including ability to work harmoniously with staff and volunteers

Key Responsibilities

  • Provide secretarial and office support services to the Parish Priest, Pastoral Associate and the Parish community, including supervising the Parish diary, answering the phone line and staffing reception.
  • Provide assistance to the Finance Officer as directed.
  • Maintain all Parish Registries for Baptism, Marriage and deaths and respond to enquiries on these matters.
  • Prepare the weekly bulletin for distribution each weekend. (which includes Liturgical responses).
  • Receive and process enquires for bookings of sacraments, memorial masses, and provide support to the Pastoral Associate as required.
  • Receive and process enquires for property bookings, processing paperwork and payments.
  • Assist with the parish website updates.
  • Maintain orderly files and archives as appropriate.
  • Alongside the Parish Priest and Safeguarding Committee, be involved in the administrative aspects of Safeguarding policy and procedure which includes (but not limited to) maintaining the WWCC register and Police Checks.
  • Assist with the training of volunteers in the office and coordination of weekly Mass/Church volunteers

Additional Information

Applications are to be sent to 7 May 2021 Please submit a cover letter along with a current resume. For further information, contact Ashley Thomas, HR Officer on (03) 9926 5615. We look forward to hearing from you and wish you all the best.

Application closing date: 07 May, 2021

Contact person Ashley Thomas

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