Parish Secretary, Our Lady of Assumption Parish & St Agnes Parish


  • Part-time, 22hrs/week (Tuesday-Friday)

Key Requirements

  • Strong PC skills, in particular Microsoft Office suite of products
  • Familiarity with the Archdiocese IT platform, Parish on Line (PACS) would be an advantage, however, training can be provided.
  • Initiative and a capacity to work with a minimum of supervision
  • Maintain records in a tidy and readily accessible manner
  • Maintain confidentiality and security of all records
  • Experience in providing a range of secretarial and office management services
  • Ability to work to timeframes with attention to detail and priorities while handling regular interruptions
  • Good communication skills with ability to relate to a variety of people
  • Team orientation, including ability to work harmoniously with staff and volunteers

Key Responsibilities

  • Act as office receptionist, answering telephone calls, assist with walk-in enquiries to Parish Centre.
  • Check correspondence daily (emails, mail)
  • Liaise with Fr Alan re. weekend Masses: which includes, Prayers of the Faithful, Commentator sheet, Mass Running sheet. Mass PowerPoint, and weekly Bulletin.
  • Liaise with Fr Alan re. upcoming celebrations of Sacraments, Funerals, and to assist with any needed preparations, e.g. printing, opening up the church, configure related PowerPoint presentations, etc.
  • Maintain Parish Records – Census, Baptismal Register, Confirmation Register, Funeral registration in both parish registers and Parishes Online (POL).
  • Update and assist with Thanksgiving/Stewardship program. Ordering envelopes, etc.
  • Coordinate volunteers for all ministries. Ensure all volunteers have current WWCC and Police Checks.
  • Order stationary, supplies and equipment for Church, Halls and Parish Centre. Liaise with cleaning company in relation to roster, feedback on cleaning, etc.
  • Ensure Parish Centre is kept clean, tidy and professional at all times.
  • Keep records for Essential Services Register (Catholic Archdiocese of Melbourne).
  • Liaise with School Office as required.
  • Assist book-keeper in relation to handling of bill payments, etc.
  • Submit hours and work specifics for parish staff to CDF Payroll service.
  • Record hall and meeting room bookings.
  • Assist parishioners, when requested, to book in for weekend mass via the try-booking platform.
  • At all times maintain and respect all privacy issues.

Additional Information

Applications are to be sent to by 28 May 2021. Please submit a cover letter along with a current resume.

For further information, contact Ashley Thomas, HR Officer on (03) 9926 5615. We look forward to hearing from you and wish you all the best. Application closing date: 28 May, 2021

Application closing date: 28 May, 2021

Contact person Ashley Thomas

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