Parish Secretary

There is an opportunity for an experienced Parish Secretary to undertake office administrative functions at St John Bosco’s in a part time role reporting to the Parish Priest. The role of the Parish Secretary will be to build solid relationships and work collaboratively to provide support to the Parish Team, Volunteers and Parish Schools.

The successful applicant must be well motivated to work for the Church and ideally possess a strong commitment to its practices and values. He/she must be able to recognise and respect the pastoral aspect of the Parish and an understanding of liturgy/sacraments would be highly advantageous.

This permanent part-time position is based at the Parish Office in Muriel Street Niddrie. The role is required to work 24 hours per week. The successful applicant will work with the Parish Priest and volunteers. Terms and conditions are governed by the Archdiocese of Melbourne.

Key Requirements

• Good written and verbal communication skills with ability to relate to a variety of people
• Ability to build positive and collaborative relationships with others
• Confident working knowledge of Microsoft office application (including Word, Excel, Outlook, PowerPoint, Publisher)
• Demonstrated commitment to the mission and values of the Catholic Church

Key Responsibilities

• Provide secretarial and office support services to the Parish Priest and the Parish community.
• Maintain all Parish Registries for Baptism, Marriage and deaths and respond to enquiries on these matters and refer families to the appropriate Parish team member.
• Prepare the weekly bulletin for distribution each weekend. (Which includes Liturgical responses and rosters).
• Assist with the parish website updates.
• Maintain orderly digital files and archives as appropriate
• Attain a general understanding of duties of other staff members or volunteers to support him/her during annual leave or sickness.
• Assist when required the Parish Finance Officer in the maintenance of the Stewardship Program and other programs Assist with the training of new employees and volunteers in the office.

Other Relevant Requirements

• Working with Children Check
• Police Check (new Check required)
• Annual acknowledgement of the expectations and responsibilities outlined in the Safeguarding Children and Young People Code of Conduct.
• Successful completion of the Catholic Archdiocese of Melbourne’s Safeguarding Essentials online training module annually.

Additional Information

Applications are to be sent to avondaleheights@cam.org.au. Please submit a cover letter along with a current resume. For further information, email avondaleheights@cam.org,au or phone Paula on 9336 6016. We look forward to hearing from you and wish you all the best. Review of applications will begin immediately and the application will be opened until filled. Please find Position Description attached.

The Archdiocese is committed to the safety, wellbeing and dignity of all

children and vulnerable adults.