Parish Administration Coordinator

St Albans

We have an exciting new opportunity for an experienced Administration Assistant to undertake office administrative functions at Sacred Heart-Emmaus Parish, St Albans-Sydenham in a part time role reporting to the Parish Priest. The role of the Parish Administration Coordinator will be to build solid relationships and work collaboratively to provide support to the Parish Team and parish volunteers.

The successful applicant must be well motivated to work for the Church and ideally possess a strong commitment to its practices and values. He/she must be able to recognise and respect the pastoral aspect of the Parish and an understanding of liturgy/sacraments would be highly advantageous.

This permanent part-time position is based at the Parish Office in St Albans. The role is 24 hours per week Monday to Friday, with some flexibility regarding hours required to worked. Terms and conditions are governed by the Archdiocese of Melbourne.

Key Requirements

  • Good communication skills with ability to relate to a variety of people
  • Team orientation, including ability to work harmoniously with staff and volunteers
  • Strong PC skills, in particular Microsoft Office suite of products and familiarity with the Archdiocese IT platforms would be an advantage, however, training can be provided.
  • Initiative and a capacity to work with a minimum of supervision
  • Maintain records in a confidentiality, tidy and readily accessible manner
  • Maintain a high level of integrity, confidentiality, and discretion.
  • Experience in providing a range of secretarial and office management services
  • Ability to work to timeframes with attention to detail and priorities while handling regular interruptions

Key Responsibilities

  • Provide high level confidential administrative and secretarial support including the management of the Parish diary and Office calendar.
  • Attend to all relevant correspondence and communications in a timely and effective manner and to ensure a smooth flow of communication to and from the Office.
  • Establish and maintain an efficient and effective record keeping system for the Office and the Parish and maintain appropriate records in digital format to ensure easy access to reports and documents, including maintaining Parish database and Registers (Baptism, Deaths, Weddings etc).
  • Provide a courteous and efficient reception function for the Office, including management of office supplies, goods, and services
  • Prepare letters and other documents as required.
  • Assist the Parish Priest in managing his workflow to ensure he is able to fulfil all his commitments.
  • Assist the Parish Priest and Parish team with various Administration duties

Additional Information

Applications are to be sent to by 12th October 2022. Please submit a cover letter along with a current resume. For further information, contact Suzette Diaz, HR Officer on (03) 9926 5615.

The Catholic Archdiocese of Melbourne is committed to the safety, wellbeing and dignity of al/ children and vulnerable adults. It is a requirement across our organisation that all clergy, employees and volunteers have a valid working with children check.

Application closing date: 12 October, 2022 Contact person Mia Hudson Apply Now