Administration Assistant – Vicar General’s Office

East Melbourne

  • Full time, 38 hours per week
  • East Melbourne base

The Catholic Archdiocese of Melbourne through its ministries and agencies is at service of the people of God, planting the Gospel of Jesus Christ into their communities and lived daily. We are seeking to appoint an Administration Assistant to support and work in close collaboration with the Vicar General and the Senior Operating Officer.

The Administration Assistant to the Vicar General reports to the Senior Operating Officer with the primary purpose of the role to provide high level administrative and personal support to the Vicar General of the Catholic Archdiocese of Melbourne.

The key responsibilities include:

  • Providing high level confidential administrative and secretarial support;
  • Attending to all relevant correspondence and communications in a timely and effective manner;
  • Triaging incoming complaints and grievances to the Office of the Vicar General and progress each matter as appropriate;
  • Establish and maintain an efficient and effective record keeping system to ensure easy access to reports and documents;
  • Provide a courteous and efficient reception function for the Office of the Vicar General; and
  • Work in collaboration with Office of the Vicar General, Executive Assistant to the Archbishop and the Archdiocesan Chancellor/ Chief of Staff to the Archbishop to maintain a highly collaborative working environment.

To be successful in this role, you will have demonstrated capability in the following:

  • Qualification within Business Administration or an equivalent field;
  • Demonstrated experience within a similar high level administrative position with a sound knowledge of administrative and secretarial systems, processes and procedures;
  • An ability to follow through on projects with minimal supervision;
  • Highly developed written and verbal communication skills;
  • Demonstrated strong interpersonal skills with the ability to effectively build relationships with a wide variety of stakeholders; and
  • Demonstrated ability to maintain high levels of confidentiality while exercising judgement, sensitivity and discretion.

If you would like a more detailed overview of the role, please refer to the attached Position Description.

Successful applicants must be eligible to work in Australia, hold a current unrestricted drivers licence; and will be required to provide a Working with Children Check and a Police Check that is satisfactory to the Catholic Archdiocese of Melbourne.

Application closing date: 04 March, 2021

Contact person Ashley Thomas

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