Administration Assistant


There is an opportunity for an experienced Administration assistant to undertake office administrative functions at Richmond Catholic Parish of St Ignatius & St James in a part time role reporting to the Parish Priest. The role of the Administration Assistant will be to build solid relationships and work collaboratively to provide support to the Parish Team, Volunteers and Parish Schools.

The successful applicant must be well motivated to work for the Church and ideally possess a strong commitment to its practices and values. He/she must be able to recognise and respect the pastoral aspect of the Parish and an understanding of liturgy/sacraments would be highly advantageous.

This permanent part-time position is based at the Parish Office in Richmond. The role is required to work 35 hours per week from Monday to Friday 9am – 4pm. The successful applicant will work with the Parish Priest and Parish Manager. Terms and conditions are governed by the Archdiocese of Melbourne.

Key Requirements

  • Strong PC skills, in particular Microsoft Office suite of products
  • Be familiar with the Archdiocese operating system, Parish on Line (PACS) would be an advantage, however, training can be provided.
  • Initiative and a capacity to work with a minimum of supervision
  • Maintain records in a tidy and readily accessible manner
  • Maintain confidentiality and security of all records
  • Experience in providing a range of secretarial and office management services
  • Ability to work to timeframes with attention to detail and priorities
  • Good communication skills with ability to relate to a variety of people

Key Responsibilities

  • Provide secretarial and office support services to the Parish Priest, Parish Manager and the Parish community.
  • Maintain all Parish Registries for Baptism, Marriage and deaths and respond to enquiries on these matters and refer families to the appropriate Parish team member.
  • Prepare the weekly bulletin for distribution each weekend. (Which includes Liturgical responses and rosters).
  • Manage & update the content of the parish website.
  • Maintain orderly digital files and archives as appropriate
  • Attain a general understanding of duties of other staff members or volunteers to support him/her during annual leave or sickness.
  • Assist when required the Parish Finance Officer in the maintenance of the Stewardship Program and other programs Assist with the training of new employees and volunteers in the office.

Other Relevant Requirements

  • Working with Children Check
  • Police Check (new Check required)
  • Valid Driver Licence

Additional Information

Applications are to be sent to Please submit a cover letter along with a current resume. For further information, contact Ashley Thomas, HR Partner on (03) 9926 2424. We look forward to hearing from you and wish you all the best.

The Archdiocese is committed to the safety, wellbeing and dignity of all children and vulnerable adults.

Application closing date: 06 October, 2023 Contact person Ashley Thomas Apply Now